Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Our Event Coordinator will provide administrative support to manage the operations of MGB Enterprise Services, Community Division and System-wide employee recognition programs and employee engagement initiatives. Including planning and executing in-person and virtual events, handling communications and vendor payments, and managing data and administrative functions.

Hybrid Schedule: Onsite days at Assembly Row in Somerville are required.


Essential Functions:

- Maintain, format, and ensure accuracy of data; generate summary reports.

- Schedule and support in-person and virtual events, including vendor coordination and material preparation.

- Proofread and distribute event-related communications and manage registration and volunteer logistics.

- Schedule meetings and events and serve as the department’s first point of contact.

- Submit and track purchase orders and check requests; liaise with Accounts Payable.

- Follow project timelines and support technical and logistical aspects of remote meetings.

Education

• Bachelor's Degree Related Field of Study required

Experience

• Office/Corporate event coordination 1-2 years required

Knowledge, Skills and Abilities

• Proficient communication and interpersonal skills to engage effectively with diverse internal and external stakeholders across departments.
• Collaborative and diplomatic mindset, with the ability to negotiate, maintain professionalism, and exercise sound judgment in complex environments.
• Ability to work objectively and in teams, demonstrating initiative and adaptability.
• Proficiency in Microsoft Office, supporting administrative and event coordination tasks.
• Exceptional organizational skills, including the ability to prioritize, meet deadlines, and manage multiple tasks simultaneously.
• Detail-oriented and resilient, with the capacity to maintain focus under pressure and deliver high-quality results in a fast-paced setting.

Hybrid

399 Revolution Drive

40

Regular

Day (United States of America)

Pay Range

$17.71 - $25.28/Hourly

Grade

2

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Our Event Coordinator will provide administrative support to manage the operations of MGB Enterprise Services, Community Division and System-wide employee recognition programs and employee engagement initiatives. Including planning and executing in-person and virtual events, handling communications and vendor payments, and managing data and administrative functions. Hybrid Schedule: Onsite days at Assembly Row in Somerville are required. Essential Functions:- Maintain, format, and ensure accuracy of data; generate summary reports. - Schedule and support in-person and virtual events, including vendor coordination and material preparation. - Proofread and distribute event-related communications and manage registration and volunteer logistics. - Schedule meetings and events and serve as the department’s first point of contact.- Submit and track purchase orders and check requests; liaise with Accounts Payable.- Follow project timelines and support technical and logistical aspects of remote meetings. Qualifications. Education. Bachelor's Degree Related Field of Study required. Experience. Office/ Corporate event coordination 1-2 years required. Knowledge, Skills and Abilities. Proficient communication and interpersonal skills to engage effectively with diverse internal and external stakeholders across departments. Collaborative and diplomatic mindset, with the ability to negotiate, maintain professionalism, and exercise sound judgment in complex environments. Ability to work objectively and in teams, demonstrating initiative and adaptability. Proficiency in Microsoft Office, supporting administrative and event coordination tasks. Exceptional organizational skills, including the ability to prioritize, meet deadlines, and manage multiple tasks simultaneously. Detail-oriented and resilient, with the capacity to maintain focus under pressure and deliver high-quality results in a fast-paced setting.

search terms: Event Coordinator+Coordinator